Sage Paperless Construction Help

Click the Add to Queue icon.

A dialog for your local computer or network displays:

Select one or more documents to be added to the queue.

In the queue, click the Refresh icon to display the added document(s).

Select the document that you want to delete from the queue.

Click the Delete from Queue icon.

The following Delete from Queue dialog displays:

If the selected document should indeed be deleted, click Delete. If the document was selected in error, click Cancel.

To mark a document as a hot document, click the Hot Document icon while the document displays in the viewer.

The following Add Hot Document dialog displays:

Click Add Hot Document.

(Optional) To remove a hot document from the list, select the check boxes for one or more hot documents from the list in the Hot Documents widget.

1. Click the Clear button in the widget.

2. In the Clear Hot Documents dialog, click Confirm.

Select the document(s) you want to route.

Click the Route icon.

A Create a Document Route page displays:

In the Subject field, enter an appropriate subject topic.

In the Body field, enter directions to the route recipients.

Depending on the importance of the route, select the Important check box. This functions as a flag for greater visibility to those individuals to whom the document is routed. Otherwise, leave the check box blank.

Click Add Recipients.

The Add Recipients to Route page displays.

In the Paperless Users grid, select the individuals to whom the documents should be routed for review and approval.

The populated Add Recipients to Route page should resemble the following:

Note

When you hover over the Sequence column entries, an up/down option displays to aid in making changes to the sequence numbers.

Click Add.

If a previously created route template applies to this route, click Apply Templates.

A Choose Route Templates page similar to the following displays:

Click to select the Route Templates.

The recipients associated with the route template you selected populate the Recipients pane.

Important

The same reviewer can display more than once in your route. When the route template was created, specific reviewers were identified and route sequences assigned. Those reviewers with their route sequences systematically display. If you manually add the same reviewer with a different route sequence outside the route template, that reviewer displays twice based on the order of their route sequences. Your sequence could resemble the following:

Click Add to assign the desired template to the route.

A partially completed Create a Document Route page displays:

Important

For the individuals to whom you are routing to receive a notification (by email or telephone) that a route has occurred, an event must be set up on each individual for every route. Otherwise, an entry shows in that individual's queue.

In the Documents to Route grid, search to locate the documents to be included in the route.

Click the Search icon.

An Add Documents to Route page displays with the Criteria tab active:

In the Keyword field, enter any appropriate search criteria to help narrow your search.

(Optional) Click the ADVANCED SEARCH dropdown arrow to display additional fields to help narrow down your search.

1. The Criteria radio button within Search Options is selected by default. You can also select Specific Documents if you would like to narrow your search by document ID.

   Note

   If you select Specific Documents, your Advanced Search options are reduced to the Document IDs field. In this field you can enter specific identification numbers or leave the field blank to include all.

2. In the Document Type(s) field, use the dropdown to search for document type(s) to add to the current route. If using several index criteria in the search, an AND / OR option is available. AND allows the combination of several index criteria in the search. All index criteria must be met to return a result. OR allows any one of the index criteria to return a result.

3. You can scroll through the Indexed by User(s) list or start typing a name to populate the field and select one or more users. If you do not know who indexed the document(s) you are searching for, leave this field blank.

4. In the Indexed fields, click the calendar icons to select the date range.

5. In the Types section, select either All, Archive or Production. The Production radio button is clicked by default.

Click Search.

An Add Documents to Route page displays with the RESULTS tab active listing all documents that met the entered criteria:

Select any document(s) to be included in the route.

Click Add.

The Create a Document Route page redisplays with all areas populated.

Click Submit.

As the route moves through the sequence, the individual where the route is currently has their card highlighted. This provides a clear view of where the route may, or may not, be delayed.

Note

This location identifier is present on the card view only; not the grid view.

Select the document you want to split.

Click the Split Document Pages icon.

The Splitter section displays:

Note

When you click on each "page", the corresponding page of the document displays in the adjacent Viewer section.

In the Split On dropdown, select one of the following:

Depending on how you want the pages divided, select either the Break Before or Break After radio button.

Use the Queue dropdowns to select the queue to where each group of pages should be sent.

(Optional) Use the Class dropdown to assign a document class for each group of pages, if appropriate.

Click on the page number and use the space bar to place a break between pages.

Continue splitting the file, assigning pages to queues and to document classes (as appropriate) until all pages in the document are addressed.

Once all pages in the file are assigned, the Splitter section resembles the following:

Click Split.